Job Description

Executive Assistant

On a mission to unleash the power of content you in? We've got the brands, we've got the stars, we've got the power to achieve our mission to entertain the planet now all we're missing is YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter both for our audiences and our employees and aim to leave a positive mark on culture.

This in-office role provides high-level administrative and strategic support to an Executive in Residence (EIR) within the Product and Technology leadership team. The ideal candidate will be a forward-thinking and strategic problem solver - especially when it comes to time management for the executive and managing time with the team. We are looking for someone who is proactive, meticulous, and highly organized, with top-notch communication skills and the ability to manage complex schedules, coordinate cross-functional initiatives, and contribute to the operational rhythm of the Product & Technology organization.

Responsibilities

• Manage the EIR's calendar, including scheduling meetings, prioritizing appointments, and resolving conflicts.
• Coordinate meetings with internal teams, external partners, and collaborators across departments, working closely with the other executive leadership admin teams.
• Screen and respond to emails and other communications on behalf of the EIR.
• Prepare agendas, take meeting notes, and follow up on action items.
• Arrange domestic and international travel, including itineraries and logistics.
• Process monthly expense reports and maintain accurate records.
• Assist in the preparation of presentations, reports, and other executive-level documents.
• Support planning and execution of team offsites, product reviews, and executive team summits.
• Maintain confidentiality and oversee sensitive information with discretion.
• Collaborate with other executive assistants and department coordinators to ensure alignment across the organization.
• Track key product achievements and assist in compiling updates for executive reporting.
• Automate / Improve Executive Support Using AI. Use project management software (Asana) to track open items and needs from executive and surrounding collaborations. Conduct research and gather data to support critical initiatives.

Basic Qualifications

• Bachelor's degree preferred
• 10+ years of experience in an executive support role, preferably in a tech or product-driven organization.
• Able to work outside of normal business hours and be on call as needed.
• Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools like Slack, Asana, or Notion.
• Experience using AI technologies to streamline and enhance administrative tasks.

Additional Qualifications:

• Experience supporting C-level executives in a fast-paced, high-growth environment.
• Strong written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to manage multiple priorities and projects simultaneously.
• High level of professionalism and discretion in handling confidential information.
• Self-starter with good judgment and attention to detail.
• Passion for technology, innovation, and product development.

Job Tags

Similar Jobs