Job Description

Position Overview

Position Summary

Under general supervision, the History/Psychology Administrative Assistant provides comprehensive clerical and operational support for the department. This position performs a variety of routine and moderately complex administrative tasks, including document preparation, data entry, report compilation, correspondence, scheduling meetings and events, and coordinating the flow of departmental documentation. The role serves as a liaison between departments, supporting operational processes while ensuring compliance with established procedures and regulations.

Requirements

Duties and Responsibilities:

• Perform routine secretarial duties such as word processing/typing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings
• Operate a personal computer to enter data, compile and type reports, and prepare letters and general correspondence
• Monitor departmental budget(s) and perform routine record keeping duties
• Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters
• Perform a range of operational support activities (FLAC worksheet, amend forms, etc.)
• Serve as a liaison with other departments on basic administrative and/or operational matters
• Greet and direct visitors, and accept, screen, and route telephone calls
• Sort, screen, and distribute mail
• Oversee the functionalactivities of student employees
• Regular and predictable attendance required
• Perform other related duties as assigned

Minimum Job Requirements:

High school diploma or GED certificate and a minimum of six months of experience directly related to the duties specified.

Knowledge, Skills, and Abilities:

• Ability to perform routine and moderately complex clerical tasks rapidly and accurately
• Skill in the use of standard office equipment to meet administrative needs
• Ability to effectively use word processing, database, spreadsheets, and email software
• Ability to understand and convey procedures and regulations established
• Ability to maintain confidentiality of records and information
• Ability to communicate effectively, both orally and in writing

Working Conditions

Physical Demand and Working Conditions:

• Work is generally performed during normal work hours, but may require some evening or weekend hour
• Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

E ssential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, minimum job requirements, knowledge, skills, and abilities, and physical demands and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Contact information for three references (blind or off-list reference checks may be conducted on finalists

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at (575) 562-2115. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.eu, (575) 562-2235, or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to planning.analysis@enmu.edu . For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .

Job Tags

Work at office, Local area, Weekend work, Afternoon shift

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