Job Description

HR Assistant

Mission Statement: To transform lives through love and service.

Summary: The HR Assistant will be the first point of contact with candidates. The HR Assistant will assist the candidate through the clearance process and remain in contact until the staff is on boarded and arrives for their first day of employment.

Essential Duties And Responsibilities:

• Set up appointments for the candidate for fingerprints, drug screen and TB testing
• Track all candidates in process and make contact every 2 days
• Order supplies for the HR Department
• Schedule trainings and set up the room for training
• Print training packets for employee formation
• Enter information in Paylocity for new hires
• Track job applicant progress in employee software through complete hiring process
• Track and document candidate interview grading and evaluation
• Verify job candidate references
• When needed arrange management interviews by coordinating schedules
• Arrange travel and lodging for job applicants
• Perform other related duties as required
• Strong phone skills and the desire to assist candidates
• Proficient with Microsoft Office Suite and related program software
• Filing organizing and making candidate files
• Other duties as assigned

Other Responsibilities:

• Comply with all applicable training requirements.
• Comply with all company safety, personnel and operational policies and procedures
• Comply with work schedule to ensure effective operations of Agency programs.
• Contributes positively as a member of a productive and cooperative team
• Performs other duties as necessary to fulfill the St. Vincent de Paul CARES Mission

Required Knowledge, Skills And Abilities:

• Able to speak, write and understand English
• Possess basic computer skills
• Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups
• Flexible work schedule including evenings, nights, weekends, and holidays
• Ability to set appropriate limits, work under deadlines, and multi-task
• Ability to organize, prioritize, self-motivate, and deliver results
• Excellent communication and listening skills
• Possess strong work ethics
• Successfully pass Law Enforcement background screening.
• Valid Florida driver's license if driving an agency vehicle or a personal vehicle for company business
• Must have reliable transportation
• Participates in Agency Performance Quality Improvement (PQI) program and Accreditation/Reaccreditation process
• Mission driven attitude supplemented with integrity and passion
• Adherence to the highest ethical standards, personally and professionally
• A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance
• Evidence of deep alignment with the St. Vincent de Paul CARES Mission and Values

Education And Experience:

• High School diploma or equivalent

Benefits:

• Health Insurance
• Life insurance
• Dental Insurance
• Vision insurance
• Short- and Long Term Disability
• 120 hours of PTO accrued biweekly starting at day 1 of employment
• 13 Paid Holidays to include Employee's birthday and Date of Hire
• 403(b) with employer match up to 3%

General Physical Demands:

These physical demands are representative of the physical requirements necessary for an employee to perform the essential functions of the job successfully. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office/site requires prolonged sitting at the computer workstation; standing, bending, reaching, lifting up to 40lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Mental Demands:

Must handle new and diverse work problems daily. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors, and employees at all levels within the Agency.

Work Environment:

Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients. On an as needed basis, employees may be called upon to work outside of the established work schedule or work odd hours. All information associated with the Agency is confidential.

The Society of St. Vincent de Paul South Pinellas, Inc. is an Equal Opportunity Employer.

SOCIETY OF ST VINCENT DE PAUL SOUTH PINELLAS INC

Job Tags

Odd job, Temporary work, For contractors, Work at office, Flexible hours, Night shift, Afternoon shift

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