Job Description

Administrative Assistant

To assist the administrative team providing secretarial support as needed. Reports directly to the Principal and/or Office Manager.

Performance Responsibilities

• Greets visitors; ensures sign-in and distributes visitor ID tags, prep meeting rooms and advise staff
• Primary manager of security buzzer system and Main Office camera monitor
• Answers phones
• Distributes mail
• Assists with daily arrival/dismissal of students, maintains bus company information in Realtime
• Assigns parking based on Principal's direction
• Maintains documents; school phone list, BOE list, Current Livingston Staff
• Assists in marking/tracking student absences on class list and communicating coverage changes throughout the day, updates the class list and shares via email daily. Enters student attendance in Realtime.
• Schedules interviews (non certified staff) as directed by principal, conducts reference checks (non-certified staff), distributes paperwork to the Business Office, assists as needed to prepare/distribute staff arrival/departure notice
• Maintains 1:1 aide assignment log
• Types and mails: student attendance letters
• Assists in printing and mailing of progress reports
• Organizes, types and maintains/returns records for disenrolled/graduated students
• Responds to requests and referrals; maintains a log
• Maintains Fire Drill log/Updates Fire drill attendance lists

Professional Responsibilities

• Monthly Staff Meetings
• Secretarial meetings

Policies, Procedures, Evaluation

• Comply with all policies and procedures of Spectrum360.
• Administrative directives
• Comply with confidentiality

Qualifications

• School Experience Strongly Preferred
• Minimum three years' experience in general or school office
• HS diploma/Secretarial training
• Computer skills
• Required criminal history background check and proof of U.S. citizenship or legal resident alien status
• Experience with Google Documents, Sheets, Slides, etc.
• Strong analytical, communication, and problem-solving skills
• Excellent data input, punctuality, task completion, and willingness to work cooperatively with fellow staff members
• Ability to learn computer programs quickly
• Ability to maintain confidentiality as required and appropriate
• Ability to multi-task and think flexibly in a fast moving, deadline oriented, environment
• Possess strong organizational and time management skills
• Ability to initiate projects, give suggestions, and anticipate beyond working from a checklist

Benefits

Full-time staff health benefits begin the first day of employment.

• Medical Coverage
• Dental Coverage
• Vision Plan Coverage
• Tuition Reimbursement
• Paid Time off
• Paid Personal & Sick Time off
• Employee Wellness Programs and Incentives
• Professional Development
• 403 B Plans
• Pension plan (after 12-months of service in good standing)

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