Job Description
Reports To: Director of Technology
Classification: Classified/Non-Exempt
General Description The Administrative Assistant for Technology Operations serves as a vital partner in the mission to modernize the school district. This role transitions beyond traditional clerical duties to act as a catalyst for efficiency, managing complex purchasing processes, and piloting new departmental workflows. The ideal candidate is a proactive problem-solver who thrives in an environment of change and is committed to establishing best-in-class administrative standards that can be modeled across the entire district.
Essential Functions & Responsibilities 1. Strategic Procurement & Compliance - Manage the end-to-end purchasing process for all technology hardware, software, and services.
- Ensure all financial transactions and procurement activities strictly adhere to district policies, state statutes, and federal requirements (including E-rate and grant compliance).
- Compliance & Reporting: Coordinate yearly documentation for mandated training and regulatory requirements (e.g., CIPA, ITSP-1, and E-rate).
- Specialized Analysis: Provide data and cost analysis for district-wide foundations and educational partners as needed.
2. Operational Support & Coordination - Strategic Communication: Coordinate and communicate department expectations and initiatives as directed by leadership.
- Asset & Approval Management: Maintain the official approved hardware/software registers and facilitate the vetting process for new application requests.
- Service Operations: Assist in the maintenance and processing of Help Desk orders to ensure timely resolution of technology needs.
- Financial Tracking: Monitor and process documentation for departmental travel expenditures and reimbursements.
3. Process Innovation & Best Practices - Actively participate in the "Beta Testing" of new administrative processes, software, and workflows within the Tech Department.
- Develop and maintain comprehensive Standard Operating Procedures (SOPs) for departmental tasks.
- Serve as a resource and model for other district departments by demonstrating streamlined administrative "best practices."
4. Data Management & Spreadsheets - Utilize advanced spreadsheet functions (Google Sheets/Excel) to track budgets, inventory levels, and project timelines.
- Generate reports that provide data-driven insights into departmental spending and operational efficiency.
- Be willing to continuously learn and master new data management tools as they are introduced.
Qualifications & Skills Requirement Category Specific Skill/Experience Technical Proficiency Strong proficiency in Google Workspace, with a specific emphasis on Google Sheets (formulas, data organization).
Adaptability Proven ability to remain flexible and positive in a rapidly changing work environment.
Communication Excellent written and verbal communication skills for interacting with district staff and outside vendors.
Experience Previous experience in bookkeeping, purchasing, or administrative support (educational setting preferred).
Core Competencies - Growth Mindset: A desire to learn new systems and help the district evolve.
- Attention to Detail: Ensuring accuracy in financial compliance and documentation.
- Leadership: Taking initiative to improve processes without being prompted.
Contract Days: 230
Start Date: As soon as filled
Job Tags
Contract work, Flexible hours